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NOTICE OF ANNUAL GENERAL MEETING

Notice is hereby given that the Annual General Meeting of the Hamilton Operatic Society Incorporated will be held at Creative Waikato, Garden Place, Hamilton on Thursday 25^th July 2019 at 7.00pm.

There are TWO Board of Management position available for election at this AGM due to the rotational nature of the constitution.

Annual Report and duly reviewed financial statements to be presented will be available seven clear days before the date of the Annual General Meeting on 25^th July 2019 and can be requested by emailing [email protected]

AGENDA

1. Apologies
2. Minutes of the previous AGM
3. Finance
4. Election of offices:
5. Patron
6. President
7. Board of Management – two position to be elected.
   1. Fiona Bradley – Rotational period has ended
   2. Nicole Hardy – Rotational period has ended
8. Honorary Solicitor
9. Chairperson
10. Notice(s) of motion(s), if any:
11. General Business:

 

All notices of motions are to be at:

• Hamilton Operatic Costume Hire, 59 Clarence Street, Hamilton
• Emailed to [email protected] or,
• Posted to Hamilton Operatic Society, PO Box 463, Hamilton 3240

No later than 6pm, Thursday 11^thJuly 2019

 

All nominations for elected positions are to be at:

• Hamilton Operatic Costume Hire, 59 Clarence Street, Hamilton
• Emailed to [email protected] or,
• Posted to Hamilton Operatic Society, PO Box 463, Hamilton 3240

No later than 6pm, Thursday 11^thJuly 2019.

Nominated persons must be nominated and seconded in writing by Financial Members. Any potential conflict of interest will be assessed by the Board of Management applying the policy set out in the constitution.  Nominees should familiarise themselves with the policy before completing their return.  Copies of the constitution and nomination form are available below.

To be eligible to attend and vote at an Annual General Meeting a member must have attained the age of 18 years at the date of the meeting and must:

1. Have been a Financial Member during the year being reported on at the meeting; or
2. Be a current Financial Member who has paid his or her Subscription by 30 June of the current year; or
3. Be a Life Member.

 

Yours faithfully

Fiona Bradley
Chairperson
Hamilton Operatic Society

Constitution 2017

Nomination Form